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During review the client needs to watch quickly on any device and tell you what to change. At delivery they need the final file, in full quality, that they can store. A link handles the first and a download handles the second, and both can come from the same upload.
Dedicated proofing tools add timestamped comments, but they cost money per seat. For many freelancers the combination of a simple link and an email thread with timecodes is enough, and clients appreciate not creating yet another account.
Make a folder per client and a subfolder per project. Name versions clearly, with the project, the version number and the date. When the client replies about version two, you know instantly which file they mean, and later you can prove what was delivered when.
| Stage | Export | Share as |
|---|---|---|
| Rough cut | 720p, small file | Streaming link |
| Fine cut | 1080p, moderate bitrate | Streaming link with timecode notes |
| Final delivery | Full quality master | File download; see 4K guidance |
| Archive | Master and project files | Premium for permanent storage |
Use a descriptive title instead of a camera filename, mention the length and the version, and make it clear which link is the one to use. If the content is under NDA, say so in the message, and avoid putting client videos in public folders. Anyone with a link can open it, so for sensitive work delete the upload once the client has what they need.
You can add a watermark in your editor for early drafts so only the paid final is clean. This is not a feature of the host, just good practice.
Agree upfront how many revision rounds the quote includes, and ask clients to consolidate comments from everyone involved into a single reply. Numbered notes with timecodes are easier to act on than a stream of messages, and you can answer them in the same order. Keep the thread in one email chain so the history of decisions stays in one place.
Free accounts can lose files unwatched for a long period, which is risky for archives. Premium keeps files permanently and handles files up to 20 GB, which covers most masters. Plans start at 7.99 dollars a month, and the earnings balance can pay for them if you also publish public videos. See the email workflow for how to phrase delivery messages.
Upload the next draft, send the link and ask for timecoded comments. It is the lightest review process there is.
